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Compliance & Governance

Gift Policy

Also known as: Gifts and hospitality policy

A gift policy sets the rules on whether, and how, staff may accept gifts or hospitality from suppliers to prevent undue influence over buying decisions.

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Gifts and hospitality from suppliers can quietly bias procurement decisions, so most organisations regulate them. A gift policy typically bans cash, sets a low value threshold above which gifts must be declined or declared, requires a register of what is accepted, and prohibits anything offered around the time of a live tender or award.

The aim is not to forbid all courtesy but to remove any perception that an award was influenced by inducement. A clear, well-communicated gift policy protects both staff and the organisation, and forms part of a wider anti-bribery and code-of-ethics framework.

Example

A buyer offered event tickets by a bidder during an open tender would, under a typical gift policy, decline them and record the offer in the gift register.

Frequently asked questions

What is a gift policy in procurement?
A gift policy sets rules on accepting gifts or hospitality from suppliers — often banning cash, setting a declaration threshold and prohibiting gifts during live tenders — to prevent undue influence.
Why do procurement teams need a gift policy?
Because gifts can bias, or appear to bias, supplier selection. A clear policy protects the integrity of awards and supports anti-bribery compliance.

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