Product walkthrough
All 32 documented capabilities of Malaysia’s most complete B2B procurement platform, measured by publicly documented capabilities, 11 of them AI-native. Pick the features you want to see, then play short demo videos at your own pace. Skip ahead or rewind any time.
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No licence fees, no per-seat pricing, no setup cost. Onboard your entire organisation and use every capability below at zero cost, for as long as you like.
32 of 32 features selected·18 with demo video
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AI reads every messy purchase line and tags it to the right spend category in real time — no analysts, no spreadsheets, no manual tagging.
Raw purchase lines
Lapasar AI
Reads & categorizes
every line — no humans
Categorized spend
Every
line categorised
0
manual tagging steps
Real-time
always up to date
A normal search bar finds one item at a time. Multi-search lets you paste a list or upload an Excel file and carts every matching product at once — a whole purchase list in seconds.
Single search
One item at a time
Multi search
Bulk
search & add to cart
Excel
upload or paste
Seconds
not one-by-one
Open any item and see every vendor compared at a glance — price, delivery lead time, certifications and verification badges — each scored by AI so the best choice is obvious.
Price
RM 11.90
Lead time
2 days
AI score
Price
RM 12.40
Lead time
3 days
AI score
Price
RM 10.90
Lead time
6 days
AI score
AI
scorecard per vendor
Verified
certs & badges
Every item
vendors compared
Wondering if a price is actually cheap? Hit the benchmark button on any product and AI compares it against live market prices — low, average and high — so you instantly know how good the deal is.
A4 Paper 80gsm · 500 sheets
RM 11.90
1 click
price benchmark
Market
low · avg · high
AI
real-time pricing
Start a reverse bidding session on any order: pick your items and quantities, set a target price and invite vendors to compete. Watch them bid each other down in real time, pick the winning vendor, and add it straight to cart to check out at the best price.
1Starting a reverse bid
2Vendor bids & picking the winner
A4 Paper 80gsm · 500 reams
Target RM 9,500
Northern Paper Mills
Bid placed
PrintSupply Co
Bid placed
EcoStream Stationery
Lowest bid
Winning bid RM 8,950 · 5.8% below target
Add to cart & checkout−5.8%
below target price
Live
vendors bid down
1 click
winner to checkout
One button on the marketplace turns procurement into a conversation. Instead of searching item by item, comparing vendors and adding things to cart yourself, just describe what you need in plain language — the AI assistant searches the catalogue, compares vendors on price and lead time, and assembles a ready-to-checkout cart for you to approve.
Get me 500 reams of A4 80gsm paper and 20 boxes of nitrile gloves to KL, under RM 12,000.
Done — I built your cart with the best-value vendors:
A4 Paper 80gsm · 500 reams
RM 8,950Nitrile Gloves · 20 boxes
RM 2,470Total RM 11,420 · RM 580 under budget
Review & checkout1 chat
no manual search
2 items
carted for you
Under budget
best-value vendors
Procurement rarely starts with a clean part number — it starts with a photo, a spec sheet, a messy Excel list or a screenshot. Rapidsource takes whatever you drop in, uses AI to identify the item (or every item, if it's a list), then auto-blasts a request for quotation to a matched network of suppliers — so quotes start coming back without you typing a single SKU.
Drop photos, Excel, PDFs or screenshots
Bosch GBH 2-26 rotary hammer
from photo
A4 Paper 80gsm
from Excel list
Dielectric safety boots (DBS4)
from screenshot
RFQ auto-blasted to 24 matched suppliers
9 quotes already inAny file
photo · excel · pdf
Auto-ID
items identified
24
suppliers blasted
Sending a request for quotation usually means scattered emails and no idea who has replied. RFQ Management puts every RFQ on one dashboard: open a new request in a couple of clicks, then watch quotes land from each vendor in real time — unit price, lead time and whether they meet your target — and award the cheapest straight to cart. RFQs you raise by hand and the ones Rapidsource auto-blasts from a photo, Excel or screenshot all flow into the same place, so nothing slips through the cracks and progress is always visible.
Safety shoes — Red Wing ×100
Laser pointer ×10
Nitrile gloves ×2,000
33 Garden Boutique
7-day lead time
RM9.90
Acme Solution Sdn Bhd
5-day lead time
RM7.70
Cheapest · meets target
1
dashboard, every RFQ
Manual + AI
sources in one place
Live
vendor quote tracking
Procurement shouldn't mean guessing whether a price is final or chasing vendors over scattered emails and WhatsApp. On Lapasar you ask for a discount on any item with your own target price, then watch the vendor respond right there — and when you need to talk it through, you chat with them directly on the platform. Every offer, counter-offer and message lives in one transparent thread, so buyers and vendors have complete, on-the-record access to the whole conversation.
Stanley FATMAX 8m Autolock Tape Measure
Can you do RM45/unit for 10 units?
Best I can offer is RM48 — free shipping included.
Deal. Sending the PO now.
Direct
chat with every vendor
Lower
prices via discount asks
100%
transparent access
Most carts quietly overpay because no one checks whether a cheaper equivalent exists. Smart Suggestions does that for you: as soon as an item lands in your cart, Lapasar automatically surfaces lower-priced marketplace alternatives beside it — each showing exactly how much you'd save — so you can swap to the cheaper pick in a single click. It turns every line item into a savings touchpoint without any extra searching.
Measuring Tape 50m — SPRING-TAPE-50M
RM435.90Stanley FatMax 25' Tape Measure
Stanley PowerLock 3.5M Tape
Auto
suggested on every item
1-click
swap to the cheaper pick
Lower
total cart cost
Savings only count if you can prove them, so Lapasar gives you three reports. Missed Opportunities vs Savings shows whether each order actually took the cheapest option available. Savings Against Budget is a live dashboard of spend versus your allocated budget, so any deficit is obvious at a glance. And Savings vs Historical Prices lets you upload what you used to pay elsewhere — the system auto-matches every row to the nearest Lapasar product and tells you whether you're now saving. Together they turn procurement savings into numbers you can take to finance.
Savings captured
RM8,420
Missed
RM1,180
Compared like-for-like on every line
1,000 rows uploaded · auto-matched to the nearest Lapasar product
Saved RM7,3403
report types in one place
Budget
savings & deficit, live
Auto
matches your old prices
Big buyers earn better prices — but only if those prices actually reach the people placing orders. With a Contracted Catalog you negotiate consolidated contracts once, lock the agreed prices in for a defined period, and publish them to your whole organization. Every user then sees and buys at your contracted rate from your preferred seller — private pricing that only your team enjoys, applied automatically at the point of purchase.
Special prices negotiated for your organization
Locked to your contract rate & preferred seller — valid through Dec 2026.
Stanley Knife — Blade Hook (5pcs/pk)
Contract priceRM4.00
RM6.50
Fluke BP880 BNC Female Banana Plug
Contract priceRM248.50
RM286.00
Fluke TP88 Rigid Backprobe Pin Set
Contract priceRM235.38
RM270.00
Locked
prices for the contract term
Org-wide
every user enjoys them
Private
rates only your team sees
Procurement teams shouldn't have to wait on a data analyst to answer a simple question. Dynamic Reporting lets you build hundreds of report permutations yourself — group spend by department, cost centre, requester, category or supplier, pick any chart type, and save the result as a template the whole team can reuse. And when you'd rather not build anything, just ask your data a question in plain English — "which category of spend is highest?" — and the AI turns it into a chart and a short summary from your live data, always respecting each user's role and access.
Custom report builder
Group by
Chart type
Hundreds of permutations · save any view as a reusable template.
100s
report permutations
Templates
save & reuse any view
Ask AI
speak to your live data
Real control means buyers can only do what policy allows. Procurement Policies put that power in your hands: cap spend per item or per order, block entire categories or specific sub-categories so they never appear in the marketplace, and lock chosen categories to preferred vendors so users see only approved suppliers there. Apply each rule company-wide or scope it to a cost centre, role or individual — the guardrails are yours to set.
Max per item
RM50,000
Max per order
RM250,000
Users in this category see only approved suppliers.
Per item
& per-order spend caps
Block
any category or sub
Preferred
vendors only, by category
Powerful workflows mean powerful controls. Set any permutation of approval routing you can imagine: a single sign-off for small buys, or multiple layers that escalate as the amount climbs. Add either/or logic so any one of several approvers can clear a request, set limits of authority that route larger spend to senior approvers automatically, and scope every rule to specific cost centres, locations or GL codes. As flexible as it gets — so nothing slips through and nothing stalls.
Set a budget for any time period — monthly, quarterly or annual — and for any variation of your organisation: by location, branch, cost centre or GL code. Every order is tracked against its budget in real time, teams are warned as they approach a limit, and any request that would breach it is flagged or hard-blocked before it's placed. Overspending stops being something you discover after the fact.
The system reconciles the purchase order, the goods-received note and the supplier invoice automatically. Quantities and prices that line up pass straight through; anything that doesn't — a short delivery, an over-billed line, a charge that was never ordered — is flagged for review. So you never overpay, and never settle for items that never arrived.
When an approval lands, the approver shouldn't have to dig for context. AI assembles a single-glance brief on every request: it detects orders that were split to slip under an approval limit, surfaces unusual or out-of-pattern behaviour, shows the remaining budget the spend draws against, and confirms whether the buyer chose the best available deal on price, vendor and lead time. Everything an approver needs to sign off with confidence — or push back — in seconds.
Per-request approval limit: RM 5,000
Same requester · same supplier · same item (nitrile gloves) · within 48 hours
Each request is under the RM 5,000 limit, but together they would need the next approval tier. The approver sees all three before signing off.
General-ledger coding is usually a manual, error-prone chore that finance reconciles long after the money is spent. Lapasar reads every item in the cart and automatically matches it to your organisation's own GL codes, so each line is correctly coded the moment it's bought. The result is super-accurate GL-level spend analysis your finance team can trust — without anyone hand-coding a single line.
Every order is tracked in detail from checkout to delivery, ending in a goods-received note (GRN) that confirms exactly what arrived. That GRN is also your protection: buyers are only billed and only pay Lapasar once the GRN is completed — so you never pay for goods that haven't been received in full. No paying upfront, no chasing credits for short deliveries.
Completing the GRN also rewards the buyer: every confirmed delivery earns loyalty points, which buyers collect and track over time straight from the order — so each completed GRN both releases payment and adds to your rewards.
Admin configuration usually means clicking through endless settings screens. Lapasar gives buyer admins a chat interface instead: just ask. Add a cost centre, onboard users, change an approval workflow, set or adjust a budget — describe it in plain language and the AI assistant carries it out. Anything a buyer admin needs to do, it can do through conversation, so configuring the platform is as fast as typing a sentence.
Keep your existing procurement system at the centre of purchasing. Where cXML or OCI PunchOut is configured, buyers open the Lapasar catalogue from their system, build a cart and return it to their existing approval and purchase-order workflow. Connections with Coupa, SAP Ariba, Oracle, GEP SMART, Zycus, Ivalua, Microsoft Dynamics 365 and SAP S/4HANA are scoped with your IT team; the integration method and document flows depend on your configuration.
CoupaProcurement suite
SAP AribaProcurement suite
OracleERP / procurement
GEP SMARTProcurement suite
ZycusProcurement suite
IvaluaProcurement suite
Microsoft Dynamics 365ERPSAP S/4HANAERPConnections are set up with each customer’s IT team, using PunchOut (cXML or OCI) or an agreed integration flow; scope is confirmed during onboarding. Logos identify the systems and do not imply a certified partnership. Trademarks belong to their owners.
Most purchases never get negotiated because nobody has time to chase every supplier. The AI Negotiator approaches eligible suppliers for better prices on your behalf. Suppliers can accept, counter or decline; negotiation runs in controlled rounds under acceptance rules, and supplier response history informs how it negotiates next time. Qualifying accepted price reductions then become available in the purchasing experience.
It is automated, policy-controlled negotiation, not open-ended authority to agree any terms. Availability and rules depend on how your company is configured.
Company policy
Eligible items, suppliers, round limit
Before you can negotiate a contract you need to know which spend deserves one. Contract Opportunity Identification reads your actual purchasing history and highlights recurring and high-volume purchases that may benefit from consolidated supplier agreements, so procurement starts from a prioritised shortlist instead of a spreadsheet. It complements the Contracted Catalog, which distributes prices once an agreement exists.
A stack of quotations is only half a sourcing decision. Sourcing reports include AI-generated negotiation suggestions, pointing to competing quotations, warranty terms or delivery lead times you can use as negotiation points. The recommendations are decision support for your team, not an automatic supplier award.
Sourcing report
Buyer reviews and decides
Repeat buyers often keep paying the price they paid last time. Personal Price Intelligence identifies qualifying reductions and cheaper offers for products the purchaser previously bought, lets them save offers, and brings relevant reminders into the next purchase. Comparisons are of comparable item prices; shipping and current eligibility still apply.
Buyers can save an offer and see it again when they next purchase that product.
Concentration review highlights where a purchaser repeatedly buys a category from the same supplier. It uses the supplier that actually fulfilled each purchase, not just the product's current supplier, and needs enough observations before it flags a pattern. It is an evidence-based review signal, not proof of favouritism, fraud or misconduct.
Internal audit asks who can approve what. The Workflow Overview exports workflow assignments, approval limits and temporary substitutions into Excel and surfaces missing or unresolved assignments instead of hiding them, giving you a practical control document to review approval coverage.
workflow-overview.xlsx
Repeat purchasing should be fast without blindly repeating old prices or suppliers. Smart Buy Again lets buyers select items they bought before, adjust quantities, check current offers and review alternatives before adding them to the cart, and resume the workspace from Co-Pilot conversation history.
Buyers can also resume from Co-Pilot conversation history.
Approvals stall when managers are away from their desks. The Mobile Approval Workspace gives approvers a focused view of the requests waiting on them, with request details and the actions they are authorised to take, in a mobile-friendly layout.
Awaiting you
Choosing a supplier that cannot serve the receiving site wastes time. Delivery-aware procurement checks supplier coverage and shipping estimates against the intended destination, using company locations and saved delivery addresses through the purchasing journey. Ask for a current demonstration of the location experience during evaluation.
Lead-time analytics show the recorded dates across the order lifecycle and the time between stages, reporting both average and median durations. Transaction detail and a summary export to Excel, and missing dates are shown as unavailable evidence rather than counted as zero days.
Transaction detail and summary export to Excel.
V6 governance, on real screens
The V6 governance deck groups these controls into four layers. They are parts of the documented capabilities on this page, not additional features, and each organisation sets its own limits, workflows and approvers.
Stops non-compliant orders at the cart.
Lines above your unit price limit are flagged; checkout stays locked until the buyer writes a business case, and the line goes to a named approver.
Related capabilityEach cart is checked live against the remaining budget of the cost centre it is charged to, and the exact overrun is shown. Only admins can change budgets.
Related capabilityOrders above the maximum order value you set are refused outright.
Related capabilityEvery order must fall inside an approval workflow set for its cost centre and amount; if none covers it, it cannot proceed.
Related capabilityEvery order is tied to an authorised delivery location, a cost centre and a visible approval route before submission.
Related capabilityRoutes every order to named approvers, with evidence.
Layers and named approvers per cost centre and amount range; each decision is recorded with name, date and time, and reminders chase pending approvals.
Related capabilityWhere a unit price limit is set, lines above it add the unit price approver as an extra layer automatically.
Related capabilityWhen an approver opens a pre-order, AI Insight checks it against the buyer's recent orders, budget, price and limits, and flags likely order-splitting.
Related capabilityEach line is benchmarked against equivalent marketplace offers before checkout; when none exists, the cart says so, and approvers see the same verdict.
Related capabilityApprovers can approve with optional notes, but a reason is required to reject.
Related capabilityGives management a live view of spend and activity.
Allocated, consumed and remaining budget for the year, drilling from user to location, cost centre and GL.
Related capabilityStatus, role and last login for every member by day, week or month, with CSV export; never-signed-in accounts are flagged for review.
Every action by every member across marketplace and portal, filterable by member, date, area, result or PO, with before/after values and rule blocks; visible to procurement admins and exportable to CSV.
Every system email logged and viewable as sent, searchable by recipient, status and type. Approval links expire in 7 days; goods receipt links are single-use and expire in 24 hours.
Shows the savings, order by order.
Allocated, spent, remaining and utilisation by cost centre, location or GL code, exportable to PDF or Excel. One of five savings report lenses.
Related capabilityOn comparable purchases, records whether the buyer chose the cheapest eligible offer, order by order and user by user.
Related capabilityCompares the original price with what was actually paid after an in-platform discount request; only verified purchases count.
Related capabilityPast purchase prices kept for comparison and review.
Related capabilityAvailable in V6 today and switched on when management decides. Not on by default.
Category and brand control
Block categories or brands for a member, role, cost centre, location, department or the whole company; exceptions go through a formal unblock request, on record.
Approved brand standards
Allow only chosen brands in a category; non-approved items are hidden from the marketplace, can cascade to subcategories and can differ by cost centre.
Supplier price visibility
Choose lowest only, three cheapest, all options, or all offers visible with only the cheapest eligible offer selectable. This is a selection rule within your marketplace offers, not a guarantee of the lowest price in the wider market.
Goods receipt on delivery-order scan
Scan the delivery order, then record Good, Partial or Rejected, so you can choose to pay only for goods accepted on arrival.
Required document upload
Require a PO or quotation on every request.
Restrict delivery to saved locations
Prevent goods being sent to unauthorised or personal addresses.
Show blocked items with unblock request
Blocked items stay visible with a request route, so exceptions are reviewed instead of worked around.
Morning price brief
A 7:00 am brief on overnight price drops.
Personal spending limits
A personal cap per buyer, inside cost centre budgets.
Limits, workflows and Part B options are agreed with each organisation; example values shown on screens are not defaults.
Procurement governance
AI Insights for Approvers flags likely purchase-splitting when an approver opens an order; the approver still decides. Every order keeps a user, approval and email audit trail.
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Lapasar's entire B2B procurement platform is free, with no catch. Here's exactly what that means.
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Quick answers
Lapasar's B2B procurement software gives Malaysian businesses AI-assisted spend categorisation, reverse bidding, RFQ automation, approval workflows, budget controls and three-way matching in one platform — free forever for unlimited users, backed by a marketplace of verified suppliers, a sourcing team and optional fulfilment across Peninsular Malaysia.
