A guided tour of the procurement platform, feature by feature. Pick the capabilities you want to see, then play short demo videos at your own pace — skip ahead or rewind any time.
Every feature on this page is 100% free — forever, for unlimited users.
No licence fees, no per-seat pricing, no setup cost. Onboard your entire organisation and use every capability below at zero cost, for as long as you like.
23 of 23 features selected·19 with demo video
Present without a connection
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AI reads every messy purchase line and tags it to the right spend category in real time — no analysts, no spreadsheets, no manual tagging.
Raw purchase lines
Lapasar AI
Reads & categorizes
every line — no humans
Categorized spend
99%
categorization accuracy
0
manual tagging steps
Real-time
always up to date
A normal search bar finds one item at a time. Multi-search lets you paste a list or upload an Excel file and carts every matching product at once — a whole purchase list in seconds.
Single search
One item at a time
Multi search
Bulk
search & add to cart
Excel
upload or paste
Seconds
not one-by-one
Open any item and see every vendor compared at a glance — price, delivery lead time, certifications and verification badges — each scored by AI so the best choice is obvious.
Price
RM 11.90
Lead time
2 days
AI score
Price
RM 12.40
Lead time
3 days
AI score
Price
RM 10.90
Lead time
6 days
AI score
AI
scorecard per vendor
Verified
certs & badges
Every item
vendors compared
Wondering if a price is actually cheap? Hit the benchmark button on any product and AI compares it against live market prices — low, average and high — so you instantly know how good the deal is.
A4 Paper 80gsm · 500 sheets
RM 11.90
1 click
price benchmark
Market
low · avg · high
AI
real-time pricing
Start a reverse bidding session on any order: pick your items and quantities, set a target price and invite vendors to compete. Watch them bid each other down in real time, pick the winning vendor, and add it straight to cart to check out at the best price.
1Starting a reverse bid
2Vendor bids & picking the winner
A4 Paper 80gsm · 500 reams
Target RM 9,500
Northern Paper Mills
Bid placed
PrintSupply Co
Bid placed
EcoStream Stationery
Lowest bid
Winning bid RM 8,950 · 5.8% below target
Add to cart & checkout−5.8%
below target price
Live
vendors bid down
1 click
winner to checkout
One button on the marketplace turns procurement into a conversation. Instead of searching item by item, comparing vendors and adding things to cart yourself, just describe what you need in plain language — the AI assistant searches the catalogue, compares vendors on price and lead time, and assembles a ready-to-checkout cart for you to approve.
Get me 500 reams of A4 80gsm paper and 20 boxes of nitrile gloves to KL, under RM 12,000.
Done — I built your cart with the best-value vendors:
A4 Paper 80gsm · 500 reams
RM 8,950Nitrile Gloves · 20 boxes
RM 2,470Total RM 11,420 · RM 580 under budget
Review & checkout1 chat
no manual search
2 items
carted for you
Under budget
best-value vendors
Procurement rarely starts with a clean part number — it starts with a photo, a spec sheet, a messy Excel list or a screenshot. Rapidsource takes whatever you drop in, uses AI to identify the item (or every item, if it's a list), then auto-blasts a request for quotation to a matched network of suppliers — so quotes start coming back without you typing a single SKU.
Drop photos, Excel, PDFs or screenshots
Bosch GBH 2-26 rotary hammer
from photo
A4 Paper 80gsm
from Excel list
Dielectric safety boots (DBS4)
from screenshot
RFQ auto-blasted to 24 matched suppliers
9 quotes already inAny file
photo · excel · pdf
Auto-ID
items identified
24
suppliers blasted
Office managers juggle eight different supply categories, dozens of vendors and a fixed budget. The Office Management module pulls all of it into one place — office supplies, pantry, chill & frozen, fruits, catering, furniture & appliances, IT peripherals and corporate gifts — and lets the AI curate a complete package for you: state your headcount, budget, how long that budget runs and any special requirement (say, a low-calorie healthy pantry), and it builds a ready-to-order list at the lowest wholesale prices for corporates in the country, delivered in as fast as 48 hours.
Healthy pantry box — nuts, granola, green tea
low-calorie picks
Fresh fruit baskets — weekly
4 deliveries
Office supplies + IT peripherals
auto-replenished
8
office categories
Wholesale
lowest corporate price
48h
fast delivery
Sending a request for quotation usually means scattered emails and no idea who has replied. RFQ Management puts every RFQ on one dashboard: open a new request in a couple of clicks, then watch quotes land from each vendor in real time — unit price, lead time and whether they meet your target — and award the cheapest straight to cart. RFQs you raise by hand and the ones Rapidsource auto-blasts from a photo, Excel or screenshot all flow into the same place, so nothing slips through the cracks and progress is always visible.
Safety shoes — Red Wing ×100
Laser pointer ×10
Nitrile gloves ×2,000
33 Garden Boutique
7-day lead time
RM9.90
Acme Solution Sdn Bhd
5-day lead time
RM7.70
Cheapest · meets target
1
dashboard, every RFQ
Manual + AI
sources in one place
Live
vendor quote tracking
Procurement shouldn't mean guessing whether a price is final or chasing vendors over scattered emails and WhatsApp. On Lapasar you ask for a discount on any item with your own target price, then watch the vendor respond right there — and when you need to talk it through, you chat with them directly on the platform. Every offer, counter-offer and message lives in one transparent thread, so buyers and vendors have complete, on-the-record access to the whole conversation.
Stanley FATMAX 8m Autolock Tape Measure
Can you do RM45/unit for 10 units?
Best I can offer is RM48 — free shipping included.
Deal. Sending the PO now.
Direct
chat with every vendor
Lower
prices via discount asks
100%
transparent access
Most carts quietly overpay because no one checks whether a cheaper equivalent exists. Smart Suggestions does that for you: as soon as an item lands in your cart, Lapasar automatically surfaces lower-priced marketplace alternatives beside it — each showing exactly how much you'd save — so you can swap to the cheaper pick in a single click. It turns every line item into a savings touchpoint without any extra searching.
Measuring Tape 50m — SPRING-TAPE-50M
RM435.90Stanley FatMax 25' Tape Measure
Stanley PowerLock 3.5M Tape
Auto
suggested on every item
1-click
swap to the cheaper pick
Lower
total cart cost
Savings only count if you can prove them, so Lapasar gives you three reports. Missed Opportunities vs Savings shows whether each order actually took the cheapest option available. Savings Against Budget is a live dashboard of spend versus your allocated budget, so any deficit is obvious at a glance. And Savings vs Historical Prices lets you upload what you used to pay elsewhere — the system auto-matches every row to the nearest Lapasar product and tells you whether you're now saving. Together they turn procurement savings into numbers you can take to finance.
Savings captured
RM8,420
Missed
RM1,180
Cheapest on 87% of lines
1,000 rows uploaded · auto-matched to the nearest Lapasar product
Saved RM7,3403
report types in one place
Budget
savings & deficit, live
Auto
matches your old prices
Big buyers earn better prices — but only if those prices actually reach the people placing orders. With a Contracted Catalog you negotiate consolidated contracts once, lock the agreed prices in for a defined period, and publish them to your whole organization. Every user then sees and buys at your contracted rate from your preferred seller — private pricing that only your team enjoys, applied automatically at the point of purchase.
Special prices negotiated for your organization
Locked to your contract rate & preferred seller — valid through Dec 2026.
Stanley Knife — Blade Hook (5pcs/pk)
Contract priceRM4.00
RM6.50
Fluke BP880 BNC Female Banana Plug
Contract priceRM248.50
RM286.00
Fluke TP88 Rigid Backprobe Pin Set
Contract priceRM235.38
RM270.00
Locked
prices for the contract term
Org-wide
every user enjoys them
Private
rates only your team sees
Procurement teams shouldn't have to wait on a data analyst to answer a simple question. Dynamic Reporting lets you build hundreds of report permutations yourself — group spend by department, cost centre, requester, category or supplier, pick any chart type, and save the result as a template the whole team can reuse. And when you'd rather not build anything, just ask your data a question in plain English — "which category of spend is highest?" — and the AI turns it into a chart and a short summary from your live data, always respecting each user's role and access.
Custom report builder
Group by
Chart type
Hundreds of permutations · save any view as a reusable template.
100s
report permutations
Templates
save & reuse any view
Ask AI
speak to your live data
Real control means buyers can only do what policy allows. Procurement Policies put that power in your hands: cap spend per item or per order, block entire categories or specific sub-categories so they never appear in the marketplace, and lock chosen categories to preferred vendors so users see only approved suppliers there. Apply each rule company-wide or scope it to a cost centre, role or individual — the guardrails are yours to set.
Max per item
RM50,000
Max per order
RM250,000
Users in this category see only approved suppliers.
Per item
& per-order spend caps
Block
any category or sub
Preferred
vendors only, by category
Powerful workflows mean powerful controls. Set any permutation of approval routing you can imagine: a single sign-off for small buys, or multiple layers that escalate as the amount climbs. Add either/or logic so any one of several approvers can clear a request, set limits of authority that route larger spend to senior approvers automatically, and scope every rule to specific cost centres, locations or GL codes. As flexible as it gets — so nothing slips through and nothing stalls.
Set a budget for any time period — monthly, quarterly or annual — and for any variation of your organisation: by location, branch, cost centre or GL code. Every order is tracked against its budget in real time, teams are warned as they approach a limit, and any request that would breach it is flagged or hard-blocked before it's placed. Overspending stops being something you discover after the fact.
The system reconciles the purchase order, the goods-received note and the supplier invoice automatically. Quantities and prices that line up pass straight through; anything that doesn't — a short delivery, an over-billed line, a charge that was never ordered — is flagged for review. So you never overpay, and never settle for items that never arrived.
When an approval lands, the approver shouldn't have to dig for context. AI assembles a single-glance brief on every request: it detects orders that were split to slip under an approval limit, surfaces unusual or out-of-pattern behaviour, shows the remaining budget the spend draws against, and confirms whether the buyer chose the best available deal on price, vendor and lead time. Everything an approver needs to sign off with confidence — or push back — in seconds.
General-ledger coding is usually a manual, error-prone chore that finance reconciles long after the money is spent. Lapasar reads every item in the cart and automatically matches it to your organisation's own GL codes, so each line is correctly coded the moment it's bought. The result is super-accurate GL-level spend analysis your finance team can trust — without anyone hand-coding a single line.
Every order is tracked in detail from checkout to delivery, ending in a goods-received note (GRN) that confirms exactly what arrived. That GRN is also your protection: buyers are only billed and only pay Lapasar once the GRN is completed — so you never pay for goods that haven't been received in full. No paying upfront, no chasing credits for short deliveries.
Completing the GRN also rewards the buyer: every confirmed delivery earns loyalty points, which buyers collect and track over time straight from the order — so each completed GRN both releases payment and adds to your rewards.
Admin configuration usually means clicking through endless settings screens. Lapasar gives buyer admins a chat interface instead: just ask. Add a cost centre, onboard users, change an approval workflow, set or adjust a budget — describe it in plain language and the AI assistant carries it out. Anything a buyer admin needs to do, it can do through conversation, so configuring the platform is as fast as typing a sentence.
Enterprise procurement shouldn't force teams out of the systems they already run on. Lapasar connects directly with all the major players — SAP, Oracle, Ariba, Coupa, Zycus and SmartGEP — through punchout integration: buyers punch out from their existing ERP into the Lapasar catalogue, build a cart, and send the order straight back into their procurement system. Orders, approvals and invoices stay in the tools your team already uses.
Book a live demo and we'll walk your organisation through the features that matter most to your procurement.
Lapasar's entire B2B procurement platform is free, with no catch. Here's exactly what that means.
Every feature — free, forever, for unlimited users.
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