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Compliance & Governance

Procurement Policy

A procurement policy is the set of rules governing how an organisation buys — who can purchase, from whom, up to what value and through what process.

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A procurement policy defines authorisation limits, approved suppliers, required processes (such as when competitive quotes or a tender are needed), and ethical standards like conflict-of-interest and anti-bribery rules. It exists to ensure spending is controlled, compliant, fair and auditable.

A policy only works if it is easy to follow. Embedding it into a procurement system — catalogues, approval workflows and spend limits — turns written rules into automatic controls, so compliance happens by default rather than relying on people remembering the rules.

Frequently asked questions

What is a procurement policy?
A procurement policy is the set of rules for how an organisation buys — authorisation limits, approved suppliers, required processes and ethical standards — to keep spending controlled and compliant.
How is a procurement policy enforced?
Most effectively by embedding it into the procurement system through catalogues, approval workflows and spend limits, so the rules apply automatically.

Go deeper

Free procurement policy template

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