Lapasar
Purchasing & Procure-to-Pay

Invoice Matching

Invoice matching is the process of checking a supplier's invoice against the related purchase order and receipt before approving it for payment.

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Matching confirms the invoice is legitimate and accurate: the prices, quantities and terms should agree with what was ordered and received. Two-way matching compares the invoice to the PO; three-way matching adds the goods received note; four-way matching also includes inspection results.

Automating invoice matching lets systems approve compliant invoices straight through and route only exceptions to staff — cutting processing cost and speeding payment, which in turn helps capture early-payment discounts.

Frequently asked questions

What is invoice matching?
Invoice matching checks a supplier's invoice against the purchase order (and usually the goods received note) to confirm prices and quantities agree before payment is approved.
What is the difference between two-way and three-way matching?
Two-way matching compares the invoice with the purchase order. Three-way matching also checks the goods received note, confirming the goods were actually delivered as billed.

Related terms

Three-Way Matching

Three-way matching is a control that checks the purchase order, goods received note and supplier invoice agree before an invoice is paid.

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Invoice

An invoice is a document a supplier issues to a buyer requesting payment for goods or services delivered, listing what is owed and the terms.

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Accounts Payable (AP)

Accounts payable (AP) is the money an organisation owes its suppliers for goods and services received but not yet paid for, and the team that manages those payments.

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Invoice Approval

Invoice approval is the review and authorisation of a supplier invoice for payment, confirming it is valid, accurate and matches the underlying purchase.

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Two-way Matching

Two-way matching is an invoice-verification control that compares the supplier's invoice against the purchase order before payment is approved.

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Explore related across the knowledge graph

GuideERP integrationConnecting the procurement channel to the ERP so requisitions, orders and invoices flow between systems without manual re-keying.GuideProcure-to-payThe operational cycle that turns an approved need into a purchase order, a delivery, a matched invoice and a payment.TemplateProcurement SOP TemplateAn editable Word and PDF standard operating procedure covering the buying process from requisition to payment.ResearchThe Hidden Cost of Manual Procurement in Malaysian EnterprisesWhat manual purchase orders really cost Malaysian enterprises — USD 30–506 per PO, millions in hidden overhead, and new Government Procurement Act 2025 exposure.GlossaryAccrualsAccruals are accounting entries that recognise expenses which have been incurred but not yet invoiced, so costs appear in the correct period.GlossaryApproval WorkflowAn approval workflow is the defined sequence of authorisations a purchase must pass through before it can proceed, based on rules such as value or category.GlossaryBack OrderA back order is an order for goods that cannot be fulfilled immediately because they are out of stock, to be delivered when stock is replenished.GuideCatalogue managementCurating the products, prices and data buyers order from — the foundation that makes catalogue and marketplace buying fast, accurate and compliant.SolutionCorporate Procurement Software in MalaysiaE-procurement for Malaysian enterprises: catalogue, approvals, spend analytics and ERP punchout — backed by vetted suppliers and owned fulfilment.SolutionDoes a 'Neutral' Procurement Platform Serve Buyers Better?Is a 'neutral' procurement platform better for buyers? Why owned warehouses, fleet and fulfilment accountability beat a hands-off middleman.SolutionEnterprise B2B MarketplaceCorporate procurement and e-marketplace backed by owned warehousing and delivery across Peninsular Malaysia.ToolFree Procurement Tools & TemplatesEvery Lapasar procurement calculator plus editable RFQ, purchase order, policy and evaluation templates.TemplateBudget Request FormAn editable Excel and PDF form to itemise, justify and route a budget request for approval.TemplatePurchase Order (PO) TemplateAn editable Excel purchase order with automatic subtotal, tax and grand-total calculations.ComparisonBest B2B Marketplace in MalaysiaHow to evaluate B2B procurement marketplaces in Malaysia — owned infrastructure, sourcing depth and enterprise fit.
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