Lapasar
Purchasing & Procure-to-Pay

Non-Catalogue Purchase

A non-catalogue purchase is a buy for an item or service that is not listed in any approved catalogue and must be requested manually.

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Non-catalogue purchases cover requirements that fall outside curated catalogues — specialist services, custom items, or infrequent needs. Because there is no pre-loaded price or supplier, the buyer supplies those details, often via a free-text requisition, and the request usually needs closer scrutiny and approval before a purchase order is raised.

A large share of non-catalogue activity is a symptom of tail spend and can hide maverick spend if left unmanaged. Procurement teams analyse it to spot recurring items that deserve a catalogue listing or contract, steering future demand into controlled channels. Reducing avoidable non-catalogue buying improves price transparency and compliance.

Frequently asked questions

What is a non-catalogue purchase?
A non-catalogue purchase is a buy for an item or service not listed in any approved catalogue, so the buyer must enter the description, price and supplier manually before ordering.
How do you manage non-catalogue purchases?
Route them through structured requisitions and approvals, analyse them for recurring items, and convert frequent needs into catalogue listings or contracts to improve control and pricing.

Go deeper

Tail spend management

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