Lapasar
Purchasing & Procure-to-Pay

Pre-Approval

Pre-approval is authorisation granted before a purchase is made, confirming in advance that a planned spend is sanctioned within set limits.

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Pre-approval gives buyers a green light before they commit — useful for anticipated or recurring expenses, travel, or budgeted projects. Instead of approving each transaction after the fact, an approver sanctions a category, amount or period ahead of time, so buying can proceed smoothly within those bounds. It reduces delays for predictable spend while keeping control intact.

The key to effective pre-approval is clear scope: what is covered, up to what value and for how long. Well-defined pre-approvals speed up legitimate buying and cut administrative back-and-forth, but loosely defined ones can weaken control. Combined with post-purchase monitoring, pre-approval keeps both agility and accountability in the process.

Frequently asked questions

What is pre-approval in procurement?
Pre-approval is authorisation granted before a purchase is made, confirming in advance that a planned spend is sanctioned within set limits so buying can proceed without per-transaction sign-off.
When is pre-approval useful?
It suits anticipated or recurring expenses, budgeted projects and travel — cases where sanctioning spend ahead of time speeds up legitimate buying while keeping control through defined scope.

Go deeper

Approval matrix template

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