Lapasar
Purchasing & Procure-to-Pay

Goods Received Note (GRN)

Also known as: GRN

A goods received note (GRN) is a document recording the goods actually delivered against a purchase order, used to confirm receipt before payment.

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When a delivery arrives, the receiving team checks it against the purchase order and records what was received — quantities, condition and any discrepancies — on the GRN. This document is the 'received' leg of the three-way match and the trigger for accepting the supplier's invoice.

Accurate GRNs prevent payment for goods that never arrived or were damaged, and they create the audit trail linking order to receipt to invoice. In digital systems the GRN is captured electronically and matched automatically.

Frequently asked questions

What is a goods received note?
A goods received note records the goods actually delivered against a purchase order — quantities, condition and discrepancies — and confirms receipt before the invoice is paid.
How does a GRN fit into three-way matching?
The GRN is the 'what was received' document. It is matched against the purchase order and the invoice so payment is only made for goods that actually arrived as ordered.

Explore related across the knowledge graph

GuideProcure-to-payThe operational cycle that turns an approved need into a purchase order, a delivery, a matched invoice and a payment.GlossaryChange OrderA change order is a formal amendment to an existing purchase order or contract that alters quantity, price, specification or delivery terms.GlossaryDelivery Order (DO)A delivery order (DO) is a document issued by a supplier that accompanies a shipment and lists the goods being delivered to the buyer.GlossaryOrder ManagementOrder management is the process of handling purchase orders from placement through confirmation, fulfilment and receipt to completion.GuideERP integrationConnecting the procurement channel to the ERP so requisitions, orders and invoices flow between systems without manual re-keying.SolutionE-Procurement Platform in MalaysiaWhat an e-procurement platform is, a capability checklist to evaluate one — catalogue, approvals, budget controls, three-way matching, punchout — how rollouts work, and where Lapasar fits.SolutionEnterprise B2B MarketplaceCorporate procurement and e-marketplace backed by owned warehousing and delivery across Peninsular Malaysia.SolutionIndirect Spend Management Software in MalaysiaIndirect spend software with a marketplace; optional fulfilment in Peninsular Malaysia and credit terms for approved buyers. Manage MRO and office spend.TemplateGoods Received Note (GRN) TemplateAn Excel GRN to record and inspect deliveries, flag quantity variances and feed three-way matching.TemplateProcurement SOP TemplateAn editable Word and PDF standard operating procedure covering the buying process from requisition to payment.ComparisonBuild vs buy a platformBuild vs buy a procurement platform: weigh ERP integration, security, support and change alongside the supplier network, pricing, credit and fulfilment that the software is connected to.ComparisonHow to Evaluate Procurement Models: Full-Service vs FacilitatorTwo models of B2B procurement in Malaysia compared: AI-first software-plus-marketplace models vs facilitator, software-only platforms — and how to evaluate each.ComparisonLapasar vs e-procurement softwareCompare Lapasar's free AI-first procurement software and connected sourcing marketplace with standalone e-procurement: approvals, audit trails and supply.ResearchThe Hidden Cost of Manual Procurement in Malaysian EnterprisesWhat manual purchase orders really cost Malaysian enterprises — USD 30–506 per PO, millions in hidden overhead, and new Government Procurement Act 2025 exposure.GuideCatalogue managementCurating the products, prices and data buyers order from — the foundation that makes catalogue and marketplace buying fast, accurate and compliant.
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Operating model · diagram

  1. 01

    AI-first software

    AI-first procurement software for long-tail spend

  2. 02

    Live marketplace

    A live B2B marketplace

  3. 03

    Human services

    Human sourcing and support

  4. 04

    Optional add-on

    Fulfilment support for merchants