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Finance & Payments

Proforma Invoice

A proforma invoice is a preliminary bill of sale sent before goods are supplied, showing the expected items, quantities and prices for the buyer to review or arrange payment.

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A proforma invoice is issued before a transaction is finalised, giving the buyer a clear statement of what will be supplied and at what cost. It is commonly used to confirm an order, support internal budget approval, arrange advance payment, or provide documentation for imports and customs before the final commercial invoice is raised.

Unlike a tax invoice, a proforma invoice is not a demand for payment and does not record a completed sale in the accounts. Once goods are shipped or delivered, the supplier issues a final invoice that becomes the official accounting and tax document. Proforma invoices are especially useful in cross-border trade and for purchases requiring pre-payment.

Frequently asked questions

What is a proforma invoice?
A proforma invoice is a preliminary bill of sale sent before goods are supplied, showing expected items, quantities and prices so the buyer can review, approve or arrange payment.
Is a proforma invoice a legal or tax document?
No. A proforma invoice is not a demand for payment or a tax document; a final commercial invoice, issued once goods are delivered, serves as the official accounting and tax record.

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