Lapasar
Purchasing & Procure-to-Pay

Call-Off Order

A call-off order is an individual order placed against an existing framework agreement or blanket purchase order to draw down agreed goods or services as needed.

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Under a framework or blanket agreement, the commercial terms — prices, specifications and conditions — are fixed in advance. A call-off order simply specifies the quantity and delivery details for a specific need, without renegotiating terms each time. This makes repeat purchasing fast and consistent while keeping every draw-down traceable against the parent agreement.

Call-off ordering is common for recurring consumables, MRO items and services delivered over a contract period. It reduces administration, holds pricing steady and simplifies budgeting, because buyers know the rates before they order. Good tracking of call-offs against the agreed value or volume prevents over-commitment and supports accurate accruals.

Key points

  • Placed against a framework agreement or blanket purchase order.
  • Terms are pre-agreed; the call-off sets quantity and delivery.
  • Speeds up repeat buying and keeps draw-downs traceable.

Example

An office signs a yearly framework for stationery at fixed prices, then raises a call-off order each month for the quantities it actually needs, without re-quoting.

Frequently asked questions

What is a call-off order?
A call-off order is an individual order placed against an existing framework agreement or blanket purchase order to draw down pre-agreed goods or services as they are needed.
How is a call-off order different from a standard purchase order?
A standard purchase order defines its own terms, while a call-off order relies on prices and conditions already fixed in a framework or blanket agreement and only specifies quantity and delivery.

Go deeper

Purchase order template

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