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Purchasing & Procure-to-Pay

Request for Information (RFI)

Also known as: RFI

A request for information (RFI) is a document used to gather general information about suppliers and their capabilities before a formal sourcing event.

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An RFI is an early, low-commitment step. It helps a buyer understand the supply market, learn what solutions exist and shortlist credible suppliers before running a more detailed RFQ or RFP. Responses are usually qualitative — capabilities, references, certifications — rather than firm prices.

Using an RFI first keeps later stages efficient: only qualified suppliers receive the more demanding proposal or quotation request, so evaluation effort is focused on realistic candidates.

Frequently asked questions

What is an RFI?
A request for information gathers general information about suppliers and available solutions early in sourcing, helping a buyer understand the market and shortlist candidates before an RFQ or RFP.
What is the order of RFI, RFP and RFQ?
Typically RFI first (to learn and shortlist), then RFP (to compare proposed solutions) or RFQ (to compare prices) with the qualified suppliers.

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