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Sourcing & Suppliers

Supplier Prequalification (PQQ)

Also known as: PQQ, Pre-qualification Questionnaire

Supplier prequalification is an early screening step, often using a questionnaire, that filters out unsuitable suppliers before a formal tender or RFP.

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A pre-qualification questionnaire (PQQ) gathers standard information — company registration, financials, insurance, certifications, references and relevant experience — so a buyer can shortlist credible suppliers before inviting detailed bids. It keeps later stages efficient by ensuring only capable suppliers receive the RFQ or RFP.

Prequalification is common in construction, engineering and public-sector work where the field of interested suppliers can be large. In Malaysia it frequently checks CIDB registration for construction or MOF registration for government-linked work, alongside financial capacity and health-and-safety records.

Frequently asked questions

What is a PQQ in procurement?
A pre-qualification questionnaire (PQQ) is a standard form suppliers complete so a buyer can screen and shortlist them — checking registration, financials, insurance and experience — before a formal tender.
Why use supplier prequalification?
It reduces wasted effort by filtering out unsuitable suppliers early, so only credible candidates receive the more demanding RFQ or RFP and evaluation stays focused.

Go deeper

Supplier registration form

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