Lapasar

AI Platform · Sourcing & RFQ

AI Sourcing & RFQ Automation in Malaysia

Describe the order in plain language, or drop a photo, Excel or PDF — Lapasar's AI identifies the items, matches suppliers and runs the RFQ. Sourcing that took days of emails happens while you watch.

WhatsApp us rfqme@lapasar.com
Inside the product
Rapidsource — drop anything, AI sources it

Drop photos, Excel, PDFs or screenshots

PhotoExcelPDFScreenshot
AI identified 3 items

  • Bosch GBH 2-26 rotary hammer

    from photo

    ×5

  • A4 Paper 80gsm

    from Excel list

    ×500 reams

  • Dielectric safety boots (DBS4)

    from screenshot

    ×20 pairs

RFQ auto-blasted to 24 matched suppliers

9 quotes already in

Any file

photo · excel · pdf

Auto-ID

items identified

24

suppliers blasted

Any file
Photo, Excel, PDF or screenshot in
10,000+
Suppliers the RFQ can reach
2M+
SKUs the AI searches

AI sourcing automates the slowest part of procurement: turning a requirement into competing supplier quotes. On Lapasar, Rapidsource accepts whatever the requirement looks like — a photo, an Excel sheet, a PDF, a screenshot — identifies the items with AI and blasts an RFQ to matched suppliers. Smart Procurement goes further: describe the whole order in a chat and the AI searches the catalogue, compares options and builds the cart. Smart Suggestions surfaces cheaper equivalents, and Reverse Bidding lets suppliers compete the price down in real time. It works because the AI sources from a real market — 10,000+ suppliers and 2M+ SKUs on one platform — with an in-house sourcing desk for whatever isn't listed.

Key takeaways

  • Rapidsource: drop a photo, Excel, PDF or screenshot — AI identifies the items and blasts an RFQ to matched suppliers.
  • Smart Procurement: describe the order in plain language and the AI searches, compares and builds the cart.
  • Smart Suggestions and Reverse Bidding keep prices honest — cheaper equivalents surfaced, suppliers competing in real time.
  • The AI sources from a real market: 10,000+ suppliers, 2M+ SKUs, and an in-house sourcing desk for what isn't listed.

What you get with Lapasar

Rapidsource item identification

AI reads photos, spreadsheets, PDFs and screenshots and turns them into a sourceable item list.

Automated RFQ blast

Matched suppliers get the RFQ instantly — no email chains, no phone tag.

Reverse bidding

Suppliers compete the order down in real time when you want the market to work harder.

Smart Procurement chat

Describe the whole order in plain language; the AI builds the cart for approval.

How AI sourcing works on Lapasar

01

Drop the requirement in any form

A photo of the part, the site's Excel order sheet, a supplier's PDF quote, a screenshot — Rapidsource's AI identifies the items.

02

Let the RFQ run

The platform matches relevant suppliers from the 10,000+ on the marketplace and blasts the RFQ — quotes come back in one comparable view.

03

Compare, compete, order

AI scorecards rank the offers, Reverse Bidding sharpens the price, and the winning quote becomes an order with approvals and credit terms attached.

Start browsing on mall.lapasar.com

Sourcing is where procurement time goes to die

The requirement rarely arrives as a clean part number. It arrives as a photo from the site supervisor, a hand-typed Excel sheet, a scanned PDF from last year's vendor. Someone in purchasing then spends days translating it — identifying items, finding suppliers, emailing RFQs one by one, chasing replies, retyping quotes into a comparison sheet. Multiply by every requisition and sourcing becomes the bottleneck of the whole cycle.

Automation has historically stalled at the first step: software could route a tidy RFQ, but it couldn't read the messy input or find the right suppliers to send it to. That is precisely what AI is now good at.

  • Requirements arrive messy: photos, spreadsheets, PDFs
  • Manual RFQs mean email chains and retyped comparisons
  • Days of sourcing latency on every requisition

Browse live stock & pricing on mall.lapasar.com

From any input to competing quotes

Rapidsource starts where the work actually starts: drop in whatever you have — a photo, an image, an Excel file, a PDF, a screenshot — and the AI identifies the items, matches them to suppliers on the marketplace and blasts the RFQ. Quotes return in one comparable view with AI-generated vendor scorecards, and Reverse Bidding lets suppliers compete the price down in real time when you want the market to push harder.

For everyday orders, Smart Procurement removes even the file: describe the whole requirement in plain language in a chat and the AI searches 2M+ SKUs, compares the options and assembles the cart — with Smart Suggestions flagging cheaper equivalents before checkout. Approval workflows, budgets and GL coding pick the order up from there, so speed never bypasses governance.

RFQ Management — every quote in one dashboard
Your sourcing requestsNew RFQ

  • Safety shoes — Red Wing ×100

    RFQ641186Manual
    Quoting4 / 6 quoted

  • Laser pointer ×10

    RFQ641184Rapidsource
    Open2 / 5 quoted

  • Nitrile gloves ×2,000

    RFQ641170Rapidsource
    Awardedwon · RM7.70
Laser pointer ×10 — vendor quotesTarget RM10.00

  • 33 Garden Boutique

    7-day lead time

    RM9.90

  • Acme Solution Sdn Bhd

    5-day lead time

    RM7.70

    Cheapest · meets target

1

dashboard, every RFQ

Manual + AI

sources in one place

Live

vendor quote tracking

See contract pricing on mall.lapasar.com

An AI is only as good as the market it can reach

Any chatbot can draft an RFQ document; the hard part is having someone credible to send it to and a way to make the winning quote real. Lapasar's sourcing AI operates inside a marketplace of 10,000+ verified suppliers across 2M+ SKUs — with an in-house sourcing desk that picks up whatever the catalogue doesn't cover. And when the quote is accepted, the same platform executes it: delivery from Lapasar's own warehouses and fleet across Peninsular Malaysia, on company credit terms for approved buyers, with one consolidated invoice.

  • 10,000+ verified suppliers behind every RFQ
  • An in-house sourcing desk for what isn't listed
  • The winning quote becomes a delivered, invoiced order
Smart Procurement — describe it, the AI buys it

Get me 500 reams of A4 80gsm paper and 20 boxes of nitrile gloves to KL, under RM 12,000.

Done — I built your cart with the best-value vendors:

  • Searched the catalogue
  • Compared 6 vendors
  • Picked best value
Cart built automatically

  • A4 Paper 80gsm · 500 reams

    RM 8,950

  • Nitrile Gloves · 20 boxes

    RM 2,470

Total RM 11,420 · RM 580 under budget

Review & checkout
Ask for anything — “add 10 reams of A3” or “swap to a cheaper vendor”

1 chat

no manual search

2 items

carted for you

Under budget

best-value vendors

Explore the catalogue on mall.lapasar.com

Common questions

What is AI sourcing in procurement?
AI sourcing uses machine intelligence to turn a raw requirement — a photo, spreadsheet, PDF or plain-language description — into identified items, matched suppliers and competing quotes, automating the manual translation work that makes sourcing slow.
What inputs does Rapidsource accept?
Photos, images, Excel files, PDFs and screenshots. The AI identifies the items in whatever you drop in, matches suppliers on the marketplace and sends the RFQ — no retyping into a template first.
How does Smart Procurement chat buying work?
You describe the whole order in plain language — quantities, brands, constraints — and the AI searches the catalogue of 2M+ SKUs, compares the options and builds the cart. Smart Suggestions flags cheaper equivalents, and the order then flows through your normal approvals.
What if the item isn't in the catalogue?
Lapasar runs an in-house sourcing desk alongside the marketplace — requirements the catalogue doesn't cover are sourced through the supplier network, so the answer to an unusual RFQ is a quote, not a dead end.
Does automated sourcing bypass our approval process?
No. Whatever the AI assembles still flows through your configured approval workflows, budget controls and limits of authority — with AI GL Code Detection and approver insights attached. The AI removes the manual sourcing work, not the governance.

Didn't find your answer?

Ask us directly — WhatsApp or email, whichever suits you.

WhatsApp us rfqme@lapasar.com

Source it while you watch

Bring a real requirement — a photo, a spreadsheet, a PDF — and see Rapidsource turn it into competing quotes in the demo.

Prefer to talk to a real person?

Our team replies fast on WhatsApp and email — no forms, no waiting.

WhatsApp us rfqme@lapasar.com

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Written by Lapasar Procurement Technology · Procurement Technology & Integration (https://lapasar.com/team/lapasar-procurement-technology)