Platform · Procurement governance
Policies, budgets, approvals, AI checks, receipt and matching run inside the same AI-first procurement software buyers use to order from a live marketplace of 10,000+ suppliers and 2M+ SKUs. No software subscription, licence or per-seat fee.
Stage 1 · Set the rules
Spend caps, blocked categories, preferred vendors, contracted catalogues and budgets are configured once and applied to every request.
Set stringent rules for maximum control — spend caps per item or per order, category and sub-category blocking, and preferred vendors that limit what each team can even see.
Negotiate consolidated contracts with prices locked in for a set period, then make those special rates available to everyone in your organization.
Set budgets for any period and any breakdown — by location, branch, cost centre or GL code — and stop people from overspending before an order is ever placed.
Stage 2 · Approve with context
Requests route by amount, category and site. AI Insights for Approvers adds remaining budget, unusual behaviour and likely fragmented purchases to the approval brief.
Build any approval permutation — single layer or many, with either/or logic and spend-authority limits — scoped to as many cost centres, locations or GL codes as you need.
AI gives approvers everything they need in one glance — orders split to dodge spend limits, unusual behaviour, remaining budget, and whether the buyer actually chose the best deal.
A focused, mobile-friendly view of requests awaiting the approver, with details and authorised actions in one place.
Approval permissions are unchanged on mobile.
Stage 3 · Receive and match
Orders are tracked to a goods-received note, invoices are matched against the PO and receipt, and ledger codes are suggested for finance to confirm.
Track every order in detail through to a goods-received note, collect and track loyalty points the moment the GRN is completed, and — because you're only billed and only pay once GRN is done — the GRN is your built-in protection.
The purchase order, goods-received note and supplier invoice are reconciled automatically — and any mismatch in quantity or price is flagged before you pay.
AI reads every item in the cart and matches it back to your own GL codes — giving finance super-accurate GL-coded spend analysis with zero manual coding.
Stage 4 · Audit and report
Export who can approve what, review supplier concentration by purchaser and category, and report spend by category, site and month.
Exports workflow assignments, approval limits and temporary substitutions to Excel, with missing assignments surfaced rather than hidden.
Reflects your configured workflows at export time.
Highlights repeated concentration of purchases with particular suppliers, by purchaser and category, for procurement to review.
A signal for oversight, not evidence of wrongdoing.
Build hundreds of report permutations from reusable templates and detailed spend analysis — or just ask your data a question in plain English and let AI answer it.
Stage 5 · Source fairly
Quotations are compared side by side, and sourcing reports add AI-generated negotiation suggestions alongside the evidence.
Sourcing reports add AI-generated negotiation suggestions, such as using competing quotations, warranty terms or lead times as leverage.
Recommendations only; awarding a supplier remains a human decision.
Every item compares competing vendors side by side — price, delivery lead time, certifications and verification badges — each with an AI-generated scorecard.
Stage 6 · Connect your ERP
Where PunchOut is configured, buyers start in their own system and the cart returns to its existing approval and PO process.
Connect Lapasar with Coupa, SAP Ariba, Oracle, GEP SMART, Microsoft Dynamics 365 and SAP S/4HANA through integration workflows configured for your organisation.
CoupaProcurement suite
SAP AribaProcurement suite
OracleERP / procurement
GEP SMARTProcurement suite
Microsoft Dynamics 365ERPSAP S/4HANAERPPunch out
A buyer opens Lapasar from the requisition screen in their system.
Shop with controls
Contracted prices, policies and AI checks apply in the Lapasar catalogue.
Cart returns
The cart returns to the buyer's system, where its own approval and PO process runs.
Connections are set up with each customer’s IT team, using PunchOut (cXML or OCI) or an agreed integration flow; scope is confirmed during onboarding. Logos identify the systems and do not imply a certified partnership. Trademarks belong to their owners.
Built into V6
These are the 18 governance controls and reports grouped in Lapasar’s V6 governance deck. They are parts of the capabilities above, not extra features. Each organisation sets its own limits, workflows and approvers.
Stops non-compliant orders at the cart.
Lines above your unit price limit are flagged; checkout stays locked until the buyer writes a business case, and the line goes to a named approver.
Related capabilityEach cart is checked live against the remaining budget of the cost centre it is charged to, and the exact overrun is shown. Only admins can change budgets.
Related capabilityOrders above the maximum order value you set are refused outright.
Related capabilityEvery order must fall inside an approval workflow set for its cost centre and amount; if none covers it, it cannot proceed.
Related capabilityEvery order is tied to an authorised delivery location, a cost centre and a visible approval route before submission.
Related capabilityRoutes every order to named approvers, with evidence.
Layers and named approvers per cost centre and amount range; each decision is recorded with name, date and time, and reminders chase pending approvals.
Related capabilityWhere a unit price limit is set, lines above it add the unit price approver as an extra layer automatically.
Related capabilityWhen an approver opens a pre-order, AI Insight checks it against the buyer's recent orders, budget, price and limits, and flags likely order-splitting.
Related capabilityEach line is benchmarked against equivalent marketplace offers before checkout; when none exists, the cart says so, and approvers see the same verdict.
Related capabilityApprovers can approve with optional notes, but a reason is required to reject.
Related capabilityGives management a live view of spend and activity.
Allocated, consumed and remaining budget for the year, drilling from user to location, cost centre and GL.
Related capabilityStatus, role and last login for every member by day, week or month, with CSV export; never-signed-in accounts are flagged for review.
Every action by every member across marketplace and portal, filterable by member, date, area, result or PO, with before/after values and rule blocks; visible to procurement admins and exportable to CSV.
Every system email logged and viewable as sent, searchable by recipient, status and type. Approval links expire in 7 days; goods receipt links are single-use and expire in 24 hours.
Shows the savings, order by order.
Allocated, spent, remaining and utilisation by cost centre, location or GL code, exportable to PDF or Excel. One of five savings report lenses.
Related capabilityOn comparable purchases, records whether the buyer chose the cheapest eligible offer, order by order and user by user.
Related capabilityCompares the original price with what was actually paid after an in-platform discount request; only verified purchases count.
Related capabilityPast purchase prices kept for comparison and review.
Related capabilityItem level: a unit price above the limit needs a justification and a named approver. Budget level: a cart over the remaining cost centre budget shows the overrun. Order level: a cart over the maximum order value stays locked. If one check is missed, the others still catch it.
The user audit trail shows every member action with Completed, Attempted or Stopped status and before/after values. The email audit trail shows every approval and goods receipt reminder as sent. Approval links expire in 7 days; goods receipt links are single-use and expire in 24 hours.
Savings reports give five lenses, including spend against budget, savings captured and missed on comparable purchases, and negotiated savings counted only once the purchase is verified. Reports export to PDF or Excel.
Built, ready to switch on
These capabilities already exist in V6. Each is switched on per company when management decides, without development work. They are not on by default.
Category and brand control
Block categories or brands for a member, role, cost centre, location, department or the whole company; exceptions go through a formal unblock request, on record.
Approved brand standards
Allow only chosen brands in a category; non-approved items are hidden from the marketplace, can cascade to subcategories and can differ by cost centre.
Supplier price visibility
Choose lowest only, three cheapest, all options, or all offers visible with only the cheapest eligible offer selectable. This is a selection rule within your marketplace offers, not a guarantee of the lowest price in the wider market.
Goods receipt on delivery-order scan
Scan the delivery order, then record Good, Partial or Rejected, so you can choose to pay only for goods accepted on arrival.
Required document upload
Require a PO or quotation on every request.
Restrict delivery to saved locations
Prevent goods being sent to unauthorised or personal addresses.
Show blocked items with unblock request
Blocked items stay visible with a request route, so exceptions are reviewed instead of worked around.
Morning price brief
A 7:00 am brief on overnight price drops.
Personal spending limits
A personal cap per buyer, inside cost centre budgets.
Limits, workflows and Part B options are agreed with each organisation; example values shown on screens are not defaults.
Underneath the controls
Seven-stage buying journey
Log in, find products, cart and quote, check out, track approval, orders and documents, goods receipt; the controls run inside stages 3 to 5.
Every offer side by side
The 12 cheapest unit prices ranked first; each vendor's price, MOQ, lead time and warranty on one page; one PDF of all quotations; formal quote from the cart.
Ask for discount
One request goes to every relevant vendor and offers are ranked by delivered total.
Three ways to source anythingAI
Start RFQ, AI-powered RapidSource from a photo or file, or reverse bidding guided by a Lapasar account manager.
Lapasar Co-PilotAI
An AI assistant that finds and prices products, raises RFQs, tracks orders and approvals, and answers budget and spend questions. Budget, approval and contract-price answers depend on how the organisation is set up.
Paperwork in one click
Formal quotation, DO, PO and invoice downloads, GRN with GR date, exports by line, and vendor chat kept on record.
Vendors masked, verified and held to account
Vendors appear by ID through cart, checkout and approval, with SSM, financial and location verification badges, an order assurance check for higher-risk vendors, and escalating site rules.
A software demo walks through policies, approval tiers and the split-purchase check using your limits. Marketplace buying stays available on the same account.
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