Lapasar
Purchasing & Procure-to-Pay

Proof of Delivery (POD)

Also known as: POD

Proof of delivery (POD) is confirmation, usually signed or captured electronically, that goods were received by the buyer at the agreed location.

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A POD records who received the goods, when and where, and often that they arrived in good condition. It can be a signed delivery note, a photograph or an electronic capture on a driver's device. It closes the loop on a delivery and protects both parties if a dispute arises over whether goods were received.

For procurement and finance teams, POD is important evidence in the pay cycle — it supports the goods received note and gives confidence to release payment. Electronic POD speeds this up by making confirmation instantly available rather than waiting for paper to return.

Frequently asked questions

What is proof of delivery?
Proof of delivery (POD) is confirmation — signed or captured electronically — that goods were received by the buyer at the agreed location, often noting condition and time of receipt.
Why is proof of delivery important?
It confirms goods actually arrived, resolves disputes over receipt, supports the goods received note and gives finance the assurance needed to release payment.

Explore related across the knowledge graph

GuideProcure-to-payThe operational cycle that turns an approved need into a purchase order, a delivery, a matched invoice and a payment.GlossaryChange OrderA change order is a formal amendment to an existing purchase order or contract that alters quantity, price, specification or delivery terms.GlossaryGoods in TransitGoods in transit are items that have been dispatched by a supplier but not yet received by the buyer, still moving through the supply chain.GlossaryOrder ManagementOrder management is the process of handling purchase orders from placement through confirmation, fulfilment and receipt to completion.GuideERP integrationConnecting the procurement channel to the ERP so requisitions, orders and invoices flow between systems without manual re-keying.SolutionE-Procurement Platform in MalaysiaWhat an e-procurement platform is, a capability checklist to evaluate one — catalogue, approvals, budget controls, three-way matching, punchout — how rollouts work, and where Lapasar fits.SolutionEnterprise B2B MarketplaceCorporate procurement and e-marketplace backed by owned warehousing and delivery across Peninsular Malaysia.SolutionIndirect Spend Management Software in MalaysiaIndirect spend software with a marketplace; optional fulfilment in Peninsular Malaysia and credit terms for approved buyers. Manage MRO and office spend.TemplateGoods Received Note (GRN) TemplateAn Excel GRN to record and inspect deliveries, flag quantity variances and feed three-way matching.TemplateProcurement SOP TemplateAn editable Word and PDF standard operating procedure covering the buying process from requisition to payment.ComparisonBuild vs buy a platformBuild vs buy a procurement platform: weigh ERP integration, security, support and change alongside the supplier network, pricing, credit and fulfilment that the software is connected to.ComparisonHow to Evaluate Procurement Models: Full-Service vs FacilitatorTwo models of B2B procurement in Malaysia compared: AI-first software-plus-marketplace models vs facilitator, software-only platforms — and how to evaluate each.ComparisonLapasar vs e-procurement softwareCompare Lapasar's free AI-first procurement software and connected sourcing marketplace with standalone e-procurement: approvals, audit trails and supply.ResearchThe Hidden Cost of Manual Procurement in Malaysian EnterprisesWhat manual purchase orders really cost Malaysian enterprises — USD 30–506 per PO, millions in hidden overhead, and new Government Procurement Act 2025 exposure.GuideCatalogue managementCurating the products, prices and data buyers order from — the foundation that makes catalogue and marketplace buying fast, accurate and compliant.
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Operating model · diagram

  1. 01

    AI-first software

    AI-first procurement software for long-tail spend

  2. 02

    Live marketplace

    A live B2B marketplace

  3. 03

    Human services

    Human sourcing and support

  4. 04

    Optional add-on

    Fulfilment support for merchants