Lapasar
Purchasing & Procure-to-Pay

E-invoicing

Also known as: Electronic invoicing

E-invoicing is the exchange of invoices in a structured electronic format that can be processed automatically, rather than as paper or PDF documents.

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Unlike a scanned or PDF invoice, a true e-invoice carries structured data that a buyer's system can read and match automatically against the purchase order and goods received note. This speeds up processing, cuts manual keying errors and shortens the time to approve and pay.

E-invoicing is increasingly required by tax authorities. In Malaysia, the LHDN MyInvois system introduces mandatory electronic invoicing that validates invoices through a central platform, making structured e-invoicing an important capability for buyers and suppliers alike.

Key points

  • Structured data lets systems process and match invoices automatically.
  • Reduces manual keying, errors and invoice cycle time.
  • Increasingly mandated by tax authorities, including LHDN MyInvois in Malaysia.

Frequently asked questions

What is e-invoicing?
E-invoicing is exchanging invoices in a structured electronic format that a buyer's system can process automatically, rather than as paper or PDF documents.
How is an e-invoice different from a PDF invoice?
A PDF is an image or document that still needs manual keying. A true e-invoice contains structured data that systems read and match automatically against the purchase order and receipt.

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